Oregon Wine, Food & Brew Festival
Event Features, Schedule & Exhibitor Information
Video from Scott Ingalls - please join us!
Dates & Times
- Thursday, January 12, 2012
Exhibitor Move-In, 4 – 9 PM - Friday, January 13, 2012
Vendor Move-In, 7 AM - 3 PM. Must be complete by 3 PM.
(Festival hours, 4 PM – 10 PM) - Saturday, January 14, 2012
Vendors will be allowed access one hour prior to opening at 11 AM
(Festival hours, Noon – 10 PM)
Vendor Move-Out, 10 PM – Midnight and SUNDAY 8AM to Noon
(no early departures allowed)
Booth Fees by Type (subject to change)
| Size | Fine Art / Craft | Wine / Beer | Food / Commercial |
| 10 x 10 inline | $275 ** | $450 | $575 |
| 10 x 10 corner | $500 | $550 | $675 |
| 10 x 20 | $850 | $850 | $950 |
| ** restrictions apply |
Event Contact Information:
- We will provide you with contact numbers for on site Beginning Thursday, January 12th. Office 866-904-6165
Exhibit Space
- Your booth will be surrounded with burgundy and white pipe and drape.
- The backdrop is 8' tall and side walls are 3' tall.
Utility orders
- Electrical orders need to be placed through the event on the main application - the State Fair staff will charge for EVERY outlet used - wall or otherwise - please order in advance to avoid late fees.
Decorator Tables & Chairs
- First table & one chair are complimentary. PLEASE TELL US IF YOU DO NOT WANT THEM! DEADLINE IS January 6, 2012
- The table is 8' with a Velon top and nylon skirt. All decorating items, including complimentary tables & chairs and any additional items must be ordered through Key Event Services. Questions call Key at 503-597-2024.
- - Link to order form
Festival Exhibitor Passes
- Exhibitor passes are required for all persons staffing or supporting your booth.
- Each exhibitor will be provided with two Exhibitor Passes (restaurants will receive four) for the festival upon check-in.
- Additional passes may be purchased for $8.00 each prior to opening of the event.
- Passes are good for both days.
Parking
- Exhibitor parking is complimentary, however you must park in the lot on the East and Southeast of the building.
- Exhibitor parking entry will be marked.
- Customer parking is also complimentary
Insurance
- A certificate of Liability Insurance REQUIRED
- We request a minimum amount of $1,000,000
- Certificate Holder to be named: Ingalls & Associates, LLC and Oregon Wine, Food & Brew Festival
- Contact us if you have any questions: 866-904-6165. Certificates must be received prior to January 11th, 2012. Mail to: PO Box 2248, Lebanon OR 97355 or fax to 866-509-3212.
Liquor Liability and OLCC Permit
- Oregon Wine, Food & Brew Festival must receive an OLCC special event permit application and fee payable to OLCC.
- OWFBF is responsible to OLCC for the master alcohol plan including individual exhibitors. This plan will be posted on this site upon approval of the OLCC.
- Liquor liability must also be provided on certificate of insurance.
- Questions? Contact us at 866-904-6165 or events@ingallsagency.com
- Forms available to download on lower left column of this page.
Wine Sales
- Sales are encouraged by the bottle and case, for off site use.
- As per OLCC rules never open any of sold wine for consumption at this event. On site consumption is permitted only via sample or by the glass.
Restaurant Health Permits
All restaurants, culinary, caterers are required to have a temporary restaurant license through the Marion County Health Department. You call reach them at 503-588-5346 or online at www.co.marion.or.us/HLT/PH/EHS/rules.htm
Permits are to be filed at least 5 days prior to the event to avoid late fees imposed by the department.
Festival Age Limits
All ages are admitted to this event until 7:00 p.m. This year we will be using wristbands to identify those attendees that we have checked identification and verified legal age - minors will also receive RED wristbands. ID checks will be done by festival staff at the main entry. You should recheck anyone in question. Exhibitors have the option of obtaining an ID wristband.
I.D. Checks
Festival staff will check ID for anyone that appears to be under that age of 26 and provide OVER 21 wrist bands. Minors will also be issued red wrist bands. However each and every alcohol server is also required to double- check the ID of any patron that appears to be 26 or younger. A wrist band is NOT proof of age, per OLCC.
Fire & Life Safety
All Exhibits must comply with appropriate fire regulations. For information contact the Salem Fire Department 503-588-6245
Advertising & Promotions
The Oregon Wine, Food and Brew Festival has developed several marketing partnerships including Comcast Cable, KINK FM, Travel Salem, Red Lion Salem and Amtrak so far. We will be running cable ads from the Albany/Corvallis area up to Tacoma and all markets in between! We will have ads on the Golf Channel, Food Network, Travel Channel, Fox News and CNBC. We also have a large banner ad on the front page of Comcast.net. We will be using KINK FM on air, on-line and an e-blast promotion to 40,000 listeners. Red Lion and Amtrak are both offering special promotions around the Festival as well. We will also have a large banner ad on the front page of the Oregon Wine Press web site, as well as printed ads in their publication both December and January. Social Media has been very good too including Facebook and Twitter, and the discount broker Groupon.
Exhibit Booth Theme Decorating Contest
TBA
Host Hotel
The Red Lion Inn - 3301 NE Market Street, Salem OR 97305
Special $74 plus tax Exhibitor Rates, 503-370-7888 They will have online booking up soon.
Red Lion is within a mile of the event site and will offer attendees shuttle service and packages.
Ice
We will provide 3 complimentary bags of ice each day to our winery exhibitors. Volunteers will be on site to assist you with this chore, please tip them accordingly!
Complimentary Concierge Service
We don't want anyone NOT to buy your products because they have to "carry it around"! Customers may bring their purchase to the information / concierge desk and we will take it and hold it for them. If it is case lots or something large, our volunteers or staff will come to your booth and pick up the items. We will provide delivery to their vehicles (tips accepted)
Selling of Merchandise
All exhibitors are encouraged to sell merchandise to attendees. Wine glasses, shirts, hats and giveaways are all great ways to spread your name. Please note that the festival merchandise area will also be selling wine glasses.
Wine Competition
The Oregon Wine, Food & Brew Festival Official Wine Competition - open to exhibitors only
Download entry form here. Wine Competition Entry Form
Wine Sample Glasses
All wineries should have plastic glasses on hand for samples. Samples may be 1.5 ounces, per OLCC. A limited number of event glasses will be available for sale in the information booth.
Wine Sample Pricing
The festival will not be selling any taste coupons for 2012. However, the VIP packages include complimentary tastings. Many of the wineries have committed to providing our VIP's with complimentary tastes. The program will feature these wineries in bold listings. Exhibitors will be contacted to provide VIP tastes at their own comfort level.
Questions?
Email us here: events@ingallsagency.com