Oregon Wine, Food & Brew Festival
Event Features, Schedule & Exhibitor Information
Dates & Times
- Thursday, January 7, 2010
Exhibitor Move-In, Noon – 7 PM - Friday, January 8, 2010
Vendor Move-In, 8 AM - 1 PM. Must be complete by 1 PM.
(Festival hours, 2 PM – 10 PM) - Saturday, January 9, 2010
Festival hours, Noon – 10 PM
Vendor Move-Out, 10 PM – Midnight
(no early departures allowed)
Booth Fees by Type
| Size | Fine Art / Craft | Wine / Beer | Food / Commercial |
| 10 x 10 inline | $400 | $450 | $575 |
| 10 x 10 corner | $500 | $550 | $675 |
| 10 x 20 | $850 | $850 | $950 |
Event Contact Information:
- We will provide you with contact numbers for on site Beginning Thursday, January 7th.
- Office 866-904-6165
Exhibit Space
- Your booth will be surrounded with burgundy and white pipe and drape.
- The backdrop is 8' tall and side walls are 3' tall.
Utility orders
- Electrical orders need to be placed through the event. Order forms are available here:
- Application and order form
Decorator Tables & Chairs
- First table & two chairs are complimentary if ordered by December 15th, 2009.
- The table is 8' with a Velon top and nylon skirt. All decorating items, including complimentary tables & chairs and any additional items must be ordered through Key Event Services. Questions call Key at 503-597-2024.
- Decorator Order Form - Link to order form
Festival Exhibitor Passes
- Exhibitor passes are required for all persons staffing or supporting your booth.
- Each exhibitor will be provided with two Exhibitor Passes (restaurants will receive four) for the festival upon check-in.
- Additional passes may be purchased for $8.00 each prior to opening of the event.
- Passes are good for both days.
Parking
- Exhibitor parking is complimentary, however you must park in the lot on the East and Southeast of the building.
- Exhibitor parking entry will be marked.
- Customer parking is also complimentary
Insurance
- A certificate of Liability Insurance REQUIRED
- Certificate Holder to be named: Ingalls & Associates, LLC and Oregon Wine, Food & Brew Festival
- Contact us if you have any questions: 866-904-6165. Certificates must be received prior to January 6th, 2009. Mail to: PO Box 2248, Lebanon OR 97355 or fax to 866-509-3212.
Liquor Liability and OLCC Permit
- Oregon Wine, Food & Brew Festival must receive an OLCC special event permit application and fee payable to OLCC. Click here for the link to that form
- OWFBF is responsible to OLCC for the master alcohol plan including individual exhibitors. This plan will be posted on this site upon approval of the OLCC.
- Liquor liability must also be provided on certificate of insurance.
- Questions? Contact us at 866-904-6165 or events@ingallsagency.com
Wine Sales
- Sales are encouraged by the bottle and case, for off site use.
- As per OLCC rules never open any of sold wine for consumption at this event. On site consumption is permitted only via sample or by the glass.
Restaurant Health Permits
All restaurants, culinary, caterers are required to have a temporary restaurant license through the Marion County Health Department. You call reach them at 503-588-5357 or on line at
this link . More a summary of the rules and requirements for this permit click here
Festival Age Limits
All ages are admitted to this event. This year we will be using wristbands to identify those attendees that we have checked identification and verified legal age. ID checks will be done by festival staff at the main entry. You should recheck anyone in question. Exhibitors have the option of obtaining an ID wristband.
I.D. Checks
Festival staff will check ID and provide wrist bands for anyone looking under the age of 26. However each and every alcohol server is also required to double- check the ID of any patron that appears to be 26 or younger. A wrist band is NOT proof of age, per OLCC.
Fire & Life Safety
All Exhibits must comply with appropriate fire regulations. For information contact the Salem Fire Department 503-588-6245
Advertising & Promotions
The Oregon Wine, Food and Brew Festival has developed several marketing partnerships including Comcast Cable, KINK FM, Travel Salem, Shilo Inns and Amtrak so far. We will be running cable ads from the Albany/Corvallis area up to Tacoma and all markets in between! We will have ads on the Golf Channel, Food Network, Travel Channel, Fox News and CNBC. We also have a large banner ad on the front page of Comcast.net. We will be using KINK FM on air, on-line and an e-blast promotion to 40,000 listeners. Shilo Inns and Amtrak are both offering special promotions around the Festival as well. We will also have a large banner ad on the front page of the Oregon Wine Press web site, as well as printed ads in their publication both December and January.
Exhibit Booth Theme Decorating Contest
The judges from Travel Salem will be judging your booth for the best Themed "Absolutely Oregon". Stay tuned for more details.
Host Hotel
Shilo Inn Suites Hotel of Salem is our host property. They have extended special rates to exhibitors starting at $69.95 plus tax per night. They are also wrapping tickets to the event with lodging for a special guest package. Additionally they will provide shuttle services from the property to the event and complimentary shuttle to the Amtrak station for guests. You can contact 503-581-40012 and mention group number 010810WF or the Oregon Wine Food & Brew Festival for special group rates. Shilo Inn is located at 3304 Market Street, Salem OR 97301. They are also offering a special package for general sale -
Ice
We will provide 3 complimentary bags of ice each day to our winery exhibitors. Volunteers will be on site to assist you with this chore, please tip them accordingly!
Complimentary Concierge Service
We don't want anyone NOT to buy your products because they have to "carry it around"! Customers may bring their purchase to the information / concierge desk and we will take it and hold it for them. If it is case lots or something large, our volunteers or staff will come to your booth and pick up the items. We will provide delivery to their vehicles (tips accepted)
Selling of Merchandise
All exhibitors are encouraged to sell merchandise to attendees. Wine glasses, shirts, hats and giveaways are all great ways to spread your name. Please note that the festival merchandise area will also be selling wine glasses.
Wine Competition
Because our focus has been on improving this event for our exhibitors and attendees through increased promotion and advertising, increased quality of exhibitors and presentation, we have not given the wine competition sufficient attention that we feel necessary to produce a quality professional competition. Therefore we will not hold a competition for 2010. We will meet early in the year with consultants to develop a quality competition that you all can be proud to participate in. Thank you for your understanding.
Wine Sample Glasses
All wineries should have plastic glasses on hand for samples. Samples may be 1.5 ounces, per OLCC. A limited number of event glasses will be available for sale in the information booth.
Wine Sample Pricing
The Festival will be selling $1.00 tasting tickets at $1.00 each. The festival will issue vouchers for reimbursement at close of event on each day. You may charge less for a tasting, and either accept cash or give change back from the token. Or, you may charge more and require cash or multiple taste tokens or tickets. We will not be issuing complimentary tasting tokens with admission. VIP's will receive complimentary tastings which we will reimburse you for. Ti
Questions?
Email us here: events@ingallsagency.com